Want to go straight to the ultimate list of the 25 best event apps to find the one that suits your needs? Let’s go!
Why You Need A Mobile Event App
You may be asking yourself “Does my event need a mobile event app?” The honest answer is that it depends on the size and scope of your event and the industry you work in. But if you run hundreds or thousands of events a year within high-touch industries such as life sciences, pharmaceuticals, professional services, finance, or technology, a mobile event app is a must-have. The proof is in the numbers. Here are a few statistics to show how important event apps are for businesses today:- 91% of event organizers believe event apps are crucial to the success of their events – G2sp
- 78% of companies that use a mobile event app say it contributes to a positive event ROI – Markletic
- The global market size for mobile event apps is predicted to increase at an 18% CAGR (Compound Annual Growth Rate) – Dataintelo
- Event schedule apps keep all the important details in one place. No more leafing through pamphlets or endlessly searching emails for schedules, maps, and contact info. Everything attendees need is right at their fingertips.
- Event networking apps help with networking. Many apps allow you to connect with other attendees, exchange contact details, and schedule meetings. This makes it so much easier to link up with like-minded people.
- Enterprise event apps boost engagement. With features like live polling, Q&A, photo sharing, and push notifications, attendees stay up-to-date and involved. They can ask speakers questions, share thoughts on sessions, and connect around common interests.
- Mobile conference apps are eco-friendly. No more printing programs, maps or other handouts. An app cuts down on paper waste and is a greener alternative.
- Mobile event platforms provide analytics. Event organizers can see info like the most popular sessions, most engaged attendees, and other insights to help improve future events.
To stay on top of everything that’s happening in the world of events this year, check out our list of 15 event trends to watch out for.
What Is A Mobile Event App?
A mobile event app or conference app is a mobile application designed specifically for events, conferences, or meetings. As an event organizer, the event app is your central hub for everything that is happening at your event and the one place you can collect useful insights and data about your attendees. For attendees, it’s their guide to everything that is happening at your event. It puts the entire schedule, all sessions, speakers, exhibitors, and more right at their fingertips. Plus, it gives them the chance to be active participants rather than passive attendees. Whether your event is in-person, virtual, or hybrid, your mobile event app gives attendees access to:- The full agenda and schedule so they never miss an important session or keynote. They can build their own personalized schedules and the app will send them reminders before each session.
- Speaker bios and session descriptions to help them choose which talks to attend. They can bookmark favorites to reference later.
- Exhibitor and sponsor listings, including booth numbers, promo codes, and product info. This makes it easy to locate vendors they want to visit.
- Venue maps to help them get around and find rooms, food options, networking lounges, or anything else on site. No more getting lost at big events!
- Notifications about any schedule changes, announcements, or event updates. You can push messages directly to attendees through the app.
- Surveys, polls, and Q&A features which allow for interactive audience participation. Event apps boost engagement and make events more collaborative.
- Activity feeds, so attendees can connect over shared experiences at the event.
Are you a life science company looking for the best event tech to help you run successful HCP events? Check out the 9 event platforms we recommend.
How To Choose A Mobile Event App: Key Mobile Event App Features
Now you know why you need a mobile event app and what a mobile event app is, you might be wondering how to choose an event app. There are many different options on the market. And to make things even more confusing, businesses call them different names:- Event apps
- Conference apps
- Mobile event apps
- Mobile conference apps
- Mobile event platforms
- Enterprise event apps
- Multi event apps
- Event schedule apps
- Mobile meeting apps
- Event attendance apps
- Event networking apps
Event App Feature #1 Interactive Tools That Keep Audiences Engaged
Engaging audiences is vital for a successful event. But it’s not just about keeping participants engaged during your event. The lead-up and follow-up to your event are just as important. By using conference and event apps as content libraries before an event, attendees can find out who your speakers are. Plus, they can get familiar with the agenda, read about the topics, and start interacting with each other using the activity feed and networking features. Another way to get your attendees engaging with your content before the event is by allowing them access to the list of sponsors and exhibitors, which are available on 93% of event apps. That way they can plan which booths they want to visit during your event. During your event, attendees can use enterprise event apps to ask questions and respond to polls live. And after your event, those who participated can access all the content from the event on demand using a gated content hub.Event App Feature #2 Insightful Event Analytics And Data With High-Level Security
How do you evaluate how successful your event was? You could email participants a survey. But it may get lost in the avalanche of emails they receive every day. Mobile event apps that offer customer data tools to measure event metrics and provide rich customer insights are the answer. Especially given that we are now in a cookieless world and events are one of the only remaining sources of valuable first-party data. But how can you ensure all the data, especially that of customers, stays private and secure? It is vital that any mobile conference app you choose adheres to the IT security and compliance regulations your company requires. So check for standards and certifications before considering a mobile event app.Event App Feature #3 Deep Native Integrations With CRM Systems/MAPs
Many event apps integrate with other platforms like CRMs and MAPs. Common integrations allow you to get data automatically fed into your single source of truth, so you can analyze event data and decide on your next best action. Integrations save you time and help you keep important data all in one place. They do, however, require ensuring the systems you want to integrate with are compatible with your event app. Choosing an event app with the right integrations for your needs will make the experience smooth and successful for both you and your attendees. Think about what’s most important for your event and find an option to match.Event App Feature #4 Customization To Clearly Showcase Your Brand
Your brand may have an instantly identifiable logo and color palette. But it’s much more than just a design scheme. Your brand is your business. If you give the same attention to detail to designing your conference app as you do to any aspect of your website or social media page, you will reap the rewards. Your brand will stick in people’s minds. The last thing your brand needs is an unattractive mobile event app that in no way matches your in-person branding. You don’t want people wondering if they have the right conference app or who is actually running the event. With a custom-branded event app, you can turn it into a comprehensive tool that makes branding a crucial part of your overall event strategy.To select a color scheme that establishes a visual presence and accurately reflects your brand’s personality and to ensure your brand makes a memorable initial impact with a premium, professional logo design, use Hubspot’s popular Color Palette Generator and Free Logo Maker.
Event App Feature #5 Quick Setup That Doesn’t Require A Professional Event App Developer
Templates can be a great starting point when it comes to creating mobile event apps. And the best part is you don’t need any app development experience to use them to their potential. Use preset customizable templates for items such as agendas and forms to set up your mobile conference app quickly and easily. Or take advantage of fully personalizable configurations to add, remove, or rearrange modules. Most enterprise event apps allow you to edit templates so they clearly reflect your brand identity and some go a step further allowing you to target specific menu options to participants to create hyper-personalized event experiences.Event App Feature #6 Activity Feed With A Social Media-Like Layout And Interface
A social media-like activity feed on your mobile event app can make attendees feel welcome and comfortable, as the layout and interface will feel familiar to them. If you’re running a hybrid event, those attending events from home will already understand how to participate in your event on their mobile or tablet. And those attending in-person will already be in the habit of regularly checking their phones. The feed serves as a dynamic, interactive stream of both organizer- and user-generated posts that attendees can like, comment on, and reply to, just like on Facebook and LinkedIn. This boosts engagement and participant collaboration.Event App Feature #7 Personalizable Agendas That Are Easy To Use
Mobile event app agendas offer value-added convenience and are used by 98.3% of event industry professionals. Why? Because they help attendees keep everything in one place, rather than having to continually switch between programs to schedule meetings and view the sessions they are attending. And attendees can choose what they want in their own agendas. This is especially important for in-person events that can span several days and that have different sessions happening at the same time. If people plan to attend lots of sessions, keeping track of everything on one central hub is crucial.Event App Feature #8 A Chat Function That Feels As Fluid As Texting Or Instant Messaging
Mobile event app chat features, whether for private one-to-one or group chats are ideal for encouraging meaningful engagement and attendee networking. Audiences will regularly check the event app using their mobile or tablet, so communication can happen freely and naturally to facilitate networking for all your attendees, no matter where they are. Chat features can range from allowing attendees to directly interact with speakers during or after presentations to communicating with technical support or striking up discussions with other attendees.Event App Feature #9 Smooth Check-In That Creates A Great First Impression
Creating a smooth attendee experience as soon as they set foot through the door is crucial if you want to deliver a truly memorable in-person event. So, checking in attendees quickly using their personal QR codes in the event app on their mobile devices is a big advantage. Some mobile event app check-in tools allow you to scan up to 10 QR codes per minute. And other event solution vendors include QR code scanners and badge printers, so attendees can check themselves in using their event apps.Event App Feature #10 Networking Tools To Build Lasting Relationships
Networking tools in an event app are crucial as they enhance the event experience, making it more dynamic, engaging, and beneficial for all participants. 57.4% of mobile event apps include an attendee-to-attendee contact exchange feature. This makes matchmaking easy, as participants receive suggestions on who to network with based on their profiles. They provide a platform for attendees to connect, exchange ideas, share insights, and build meaningful relationships before, during, and after the event. This boosts interactivity and encourages collaboration, often leading to fruitful partnerships and opportunities. Plus, these tools can be used to set up virtual meetings, discussion panels, and even facilitate social media interactions. By integrating networking tools into an event app, event organizers can foster a more connected and enriching environment that maximizes the value of the event for everyone involved.Event App Feature #11 Lead Capture Tool To Capture High-Quality Leads Fast
Having an easy-to-use lead capture tool on your mobile event app enables you, as well as your sponsors and exhibitors, to scan, qualify, and rate leads in seconds. By using a unified lead capture solution within your event app instead of paper forms, you can track the leads you and your team have engaged with in real time. And there’s no risk of losing their information, duplicating efforts, or collecting inconsistent data. With most event apps able to produce granular reports, lead capture tools also make lead follow-up easy and help event organizers to prove event ROI and sponsors and exhibitors assess team performance.Event App Feature #12 Meeting Scheduler For Sales Reps
One of the main objectives of events is to build long-lasting relationships that turn leads into customers. It’s important to speak to these potential customers at any chance you get. So, having a meeting scheduler feature within your mobile event app is key. That way sales reps can book rooms and invite participants to them for 1:1 meetings at specific times during your events. Only 50.8% of mobile event apps include session/room capacity monitoring as a feature, so make sure this is something you look for when weighing up your event app options.Event App Feature #13 Multiple Events On A Single Mobile Event App
If you work for a large organization, it’s likely that you organize several events throughout the year. This can get complicated with an event app that can only be used as a one-off. But 62.3% of mobile event apps include the ability to house multiple events in the event app as a feature. That way you can use the same event app for every event in your series. Not only does this save you time, but it also makes it easier for attendees as they don’t need to download another conference app from the app store and they already know how it works.Event App Feature #14 Unparalleled User Experience (Ux) Layouts For Different Event Types
User experience is so much more than whether a mobile event app is easy to use or not. It’s all about how users feel when using particular products or, in this case, enterprise event apps. Think about how you want your users to feel. Do you want them to be overwhelmed and confused by your mobile event app and the information presented to them? Or do you want them to have a frictionless experience and come back to your events in the future? The best conference and event apps worth using will offer optimized UX for the optimal user experience.How To Choose A Mobile Event App Vendor
Now you know how to choose an enterprise event app based on event app features and technicalities, but how can you choose an event app vendor that will help you achieve your goals?Do Your Research
The mobile event app market is crowded, so do some digging to find vendors that specialize in your event type, your industry, and your event size. Check their client lists and read reviews to determine the best fit. Think about your needs and priorities to narrow down the options.To find the right mobile event app for you, join the 10,000+ companies that have downloaded our event RFP template.
Request Demos
Once you have a shortlist of 3-5 vendors, ask to see demos of their products. See how intuitive and user-friendly the event apps are. Determine which has the functionality you require – interactive maps, agenda schedules, push notifications, engagement, networking etc. Evaluate the design and overall experience. Which conference app do you think your attendees would prefer?Ask About Support
Look at what level of support each mobile event app vendor provides for setting up and managing your event app. Do they offer design services to help customize the look and feel? Will they provide training for your team? What about technical support for any issues during your event? Having a dedicated account manager and 24/7 customer service can make a big difference.Compare Pricing
Event app pricing varies depending on the vendor and specific features. Some charge per event, others have monthly or annual subscriptions. Factor in additional fees for premium features like beacon integration or live polling. See if you can negotiate a discount by bundling multiple events or committing to a long-term contract. Get quotes from different mobile event app vendors so you can make an informed choice based on both cost and value.Think Long-Term
Consider your future needs and how an event app vendor partnership could benefit you for multiple events. Some mobile event app companies provide services for annual conferences, product launches, regional meetups, and more. Establishing a long-term relationship with a vendor that understands your strategic goals will make the planning process easier year after year. Choosing an event app vendor is an important decision. Do your due diligence, get stakeholder input, and go with the option that aligns best with your needs and priorities both now and for future events. The right technology partner can help take your event to the next level.The 25 Best Mobile Conference + Event Apps For 2024
Disclaimer: The order in which we have listed the best mobile event apps is subjective and based on our team’s personal assessment, as well as the number and quality of G2 and Capterra reviews.SpotMe
Named a Leader in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report and a Market Leader in Research In Action’s Vendor Selection Matrix™ Report – Marketing Event Management: The Top Global Vendors 2023. SpotMe is the intuitive enterprise event app to create engaging, personalized, and compliant event experiences that help companies build better customer relationships. With 20+ years of unrivaled experience in the event tech industry, SpotMe is the first choice for enterprise event engagement.Key Enterprise Event App Features
- Event registration
- QR code check-in, badge printing & attendance tracking
- Engagement tools, such as Q&A, polling, live applause, chat, surveys
- Personalized agendas
- Interactive maps
- Event analytics and reporting
- CRM/MAP integrations (e.g., Veeva, Marketo, Salesforce, Hubspot)
- Enterprise-level security
- Social-media like activity feed
- 24/7 customer support
- Networking tools
- Meeting scheduler
- Templates
SpotMe Reviews
To see examples of event apps we’ve created for our customers, check out our customer apps page and read the reviews.
Whova Event & Conference App
Key Whova Event & Conference App Features
- Attendee bios with social profile links
- Effortless setup and branding
- Mobile agendas
- Interactive maps
- Document sharing
- Push notifications
Whova Event & Conference App Reviews
Airmeet Mobile Event App
Key Airmeet Event App Features
- Event registration
- Live chat
- Analytics & reports
- Speaker access & control
- Virtual lobby
- Digital agendas
- 1:1 networking
Airmeet Event App Reviews
Bizzabo Mobile App
Named a Leader in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report.Key Bizzabo Mobile App Features
- Event creation
- User registration process
- Payment processing
- Mobile check-in
- Agendas and schedules
Bizzabo Mobile App Reviews
PheedLoop App
Key PheedLoop App Features
- Live streaming
- Sales optimized registration/ticketing
- Surveys
- Gamification
- Monetization systems
Pheedloop App Reviews
Core-apps Conference App
Key Core-apps Conference App Features
- Private chat and community forums
- Personalized agendas
- Attendee profiles
- Live and post-event polls and surveys
Core-apps Conference App Reviews
- G2 Score: 4.6 (18 reviews)
- Capterra Score: No reviews
Eventbase App
Key Mobile Eventbase App Features
- Attendee engagement
- Revenue generation tools
- Full-screen commercials
- Branded placements
EventBase App Reviews
Guidebook Event App
Key Guidebook Event App Features
- Social media promotion
- Attendee and speaker management
- Ticketing
- Gamification
- Surveys and feedback
- Reporting analytics
- Event calendar
Guidebook Event App Reviews
Evenium ConnexMe Event App
Key Evenium ConnexMe Event App Features
- Customizable agendas
- Polls and surveys
- Interactive maps
- Push notifications
- Branding options
- Attendee profiles (including social media sync)
Evenium ConnexMe Event App Reviews
Eventee Conference App
Key Eventee Conference App Features
- Live streaming, by integrating with Vimeo or YouTube
- Pre-recorded on-demand content, linking to Vimeo or YouTube videos
- Integrations with Zoom, Microsoft Teams, and Google Meets
- Custom branding
Eventee Conference App Reviews
Hopin Mobile Event App
Key Hopin Mobile Event App Features
- Real-time analytics and reports
- Team communication channels
- Audience questions
- Attendee profiles
Hopin Mobile Event App Reviews
Swapcard Event App
Key Swapcard Event App Features
- Registration
- Advanced live streaming
- Virtual roundtables
- Polls
- Surveys
- Chat
- Matchmaking
Swapcard Event App Reviews
Accelevents Mobile Event App
Key Accelevents Mobile Event App Features
- Ticketing/Registration
- Live chat and polling
- Live keynote sessions and recordings
- Virtual exhibitor booths
- AI powered networking
- Gamification
Accelevents Mobile Event App Reviews
Eventmobi Conference App
Key Eventmobi Conference App Features
- Registration
- Networking
- Gamification
- Polls and surveys
- Appointment booking
Eventmobi Conference App Reviews
Webex Events App (formerly Socio)
Key Webex Events App Features
- Live streaming
- Networking
- 1:1 video meetings
- Gamification
- Banner ads
- Video rooms
- Post-event metrics
Webex Events App Reviews
Stova Mobile Event App (formerly Aventri)
Named a Strong Performer in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report.Key Stova Mobile Event App Features
- 1:1 video messaging
- Registration
- Q&A
- Polls
- Gamification
- Event data
Stova Mobile Event App Reviews
Hubilo Conference App
Named a Contender in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report.Key Hubilo Conference App Features
- Analytics
- Ticketing
- Broadcasting studio
- Custom branding
- In-session audience engagement
Hubilo Conference App Reviews
BigMarker Event App
Key BigMarker Event App Features
- Analytics
- Ticketing
- Broadcasting studio
- Custom branding
- In-session audience engagement
BigMarker Event App Reviews
6Connex Event App
Named a Contender in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report.Key 6Connex Event App Features
- Ticketing and registration
- Event promotion
- Video and webcasting
- Reporting and analytics
- On-demand content
6Connex Event App Reviews
Certain Touchpoint Conference App
Key Certain Touchpoint Conference App Features
- Event venues and local points of interest
- Event feedback
- Live polling and surveys
- Q&A sessions
- Personal event agendas
Certain Touchpoint Conference App Reviews
Cvent Attendee Hub App (formerly CrowdCompass)
Named a Leader in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report.Key Cvent Attendee Hub App Features
- Personalized bookmarks and notifications
- Interactive maps (for those attending in-person)
- Quick photo sharing
- Surveys
- Posts
- Networking
- Q&As
Cvent Attendee Hub App Reviews
- G2 Score: 4.3 (158 reviews)
- Capterra Score: No reviews
InEvent Mobile App
Key InEvent Mobile App Features
- Agenda
- Notifications
- Speaker information
- File upload
- Event map
- Social network integration
- Chat
InEvent Mobile App Reviews
Notified Event App
Key Notified Event App Features
- Customizable templates
- Video content
- Version control
- Staff and volunteer scheduling
- Speaker management
Notified Event App Reviews
BusyConf
Key BusyConf Conference App Features
- Registration
- Speaker and abstract management
- Mobile conference schedules
BusyConf Conference App Reviews
Nunify Event App
Key Nunify Event App Features
- DIY custom look and feel
- AI-powered networking
- Interactive event agenda
- Audience engagement & gamification
- Sentiment analysis & detailed analytics
Nunify Event App Reviews
Why SpotMe Is The Best Mobile Event App
When it comes to delivering an engaging onsite event, every interaction, whether face-to-face or digital, is important. 83% of organizers use an event app for their in-person events. SpotMe helps companies in high-touch industries such as life sciences and pharma stay one step ahead of the competition by prioritizing engagement, personalization, and the overall attendee experience. Here are some reasons why SpotMe is the best mobile event app.Engage Participants Like Never Before
SpotMe delivers a complete omnichannel event experience so you can meet event attendees where they are and create a personalized journey for them. 10 of the top 20 life sciences and pharma companies, including GSK, Sanofi, and Takeda, use the SpotMe event app to create engaging digital-first experiences that are fully compliant and secure. With its wide range of interactive event app features, event organizers can engage attendees before, during, and after events. This leads to stronger customer relationships that last a lifetime. Meanwhile, attendees enjoy relevant and engaging content that’s right at their fingertips.Get First-Party Insights Fast With Deep CRM Integrations
Events are one of the few remaining sources of first-party data. And with onsite events more popular than virtual and hybrid events, mobile event apps are the only way to get these valuable insights. SpotMe collects hundreds of event metrics and feeds them automatically into your CRM system/MAP. This way, event marketers don’t have to manually extract data. With deep, vertical-specific CRM/MAP integrations, you can view all the rich engagement data collected when participants use the SpotMe event app. You can see the entire participant journey – from the average time spent on the event app, and the average number of interactions per visit to the features they used most and the path they took through the event app. As a result, event marketers and sales teams can understand the participant behavior and follow up with the most appropriate next best action.SpotMe Is Always On Hand To Help With Your Event App
Having a mobile event app that is easy to set up and use for both attendees and event organizers is critical for organizations that run many different types of events every year. Leading life sciences and pharma companies such as Novo Nordisk, Boehringer Ingelheim, and Roche don’t just choose SpotMe for its intuitive mobile event app. They also choose it for the exceptional event technology support services we offer alongside it. With 100+ certified event professionals worldwide, 20+ years of event technology training, and excellent customer NPS scores, our support team is always on hand with their industry-specific event expertise to help you deliver great events.Give SpotMe’s Mobile Event App A Try
SpotMe‘s fully branded and compliant mobile event app is designed to create engaging events that audiences love. By equipping your event organizers with the digital tools they need to keep attendee engagement high and gain detailed insights into participant behavior, you can build lasting customer relationships at scale. And with our battle-tested professional services, it has never been easier to deliver smooth events with a flawless user experience.Join the 12,000+ event builders from high-touch industries who use SpotMe to run better events. Request a demo today.
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FAQ
An event app or conference app is a mobile application designed specifically for events, conferences, or meetings. As an event organizer, the event app is your central hub for everything that is happening at your event and the one place you can collect useful insights and data about your attendees. For attendees, it’s their guide to everything that is happening at your event. It puts the entire schedule, all sessions, speakers, exhibitors, and more right at their fingertips. Plus, it gives them the chance to be active participants rather than passive attendees.
Here are the event app features that are crucial when selecting the one for you: – Interactive tools – Insightful analytics and reporting – Deep native CRM/MAP integrations – Customization – Quick setup – Activity feed – Personalizable agendas – Chat function – Networking tools – Meeting scheduler
Here’s what to do when choosing an event app vendor: – Do your research – Send out an RFP – Request demos – Ask about event support – Compare pricing – Think long-term
With 91% of event organizers believing that event apps are crucial to the success of their events and the global market size for mobile event apps predicted to increase at an 18% CAGR (Compound Annual Growth Rate), it’s fair to say that people do use event apps to generate a positive event ROI. Find out more.
The honest answer is that it depends on the size and scope of your event and the industry you work in. But if you run hundreds or thousands of events a year within high-touch industries such as life sciences, pharmaceuticals, professional services, finance, or technology, a mobile event app is a must-have.
Here are some reasons why you need an event app: – Boost engagement – Keep all the important details in one place (for audiences and organizers!) – Promote safe networking – Run more sustainable events – Gather valuable first-party data about participants
The event app market is always changing, but we regularly update our article so that you can stay in the know. Keep an eye out for any updates or sign up for the SpotMe newsletter to receive event app and event industry insights straight to your inbox.